SUMMARY OF POSITION

As a member of the executive team, this individual will organize and coordinate the activities of an assigned Executive and will support other executive-level activities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty and responsibility listed above. The job requirements and physical demands listed below are representative of the required knowledge, skill, and/or ability to perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

JOB REQUIREMENTS

College degree and/or business/secretarial programs preferred
• 5+ years administrative experience preferably with the executive level
• Professional phone skills and discipline is required for directing calls to the proper individual or department along with professional attitude and appearance representative of the position and the corporation
• Personal computer and dictation skills are required for preparing a variety of reports and correspondence
• Strong organizational skills required for updating and maintaining the executive filing system, planning, and setting work priorities
• Strong language and grammar skills
• Strong word processing skills and knowledge of Office Software required
• Demonstrated success in maintaining a very high level of confidentiality at all times
• Must have the ability to handle multiple tasks, be adept at handling ever-changing priorities, and possess the ability to work under pressure in a fast-paced environment with little or no supervision
• Flexibility in work schedule with the ability to work overtime as required with little or no notice
• Excellent memory and attention to detail and accuracy in work along with patience with repetitive tasks

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to work in front of a laptop or PC workstation for extended periods of time
• Occasional standing, sitting, walking, and talking on the phone
• Schedule flexibility to include weekend and after hours workload.

WORK ENVIRONMENT

This is a fast-paced heavily office related position, and includes a work environment with consistent pressure to complete duties as outlined above which requires ability to manage multiple projects at a detailed level. Many duties listed above are time-sensitive and have strict deadlines for completion.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties as assigned)

• Performs varied administrative duties supporting Executive Staff as needed including online expense report administration and reconciliation along with handling personal issues as requested
• Demonstrates diplomacy and judgment managing high-level contacts and exposure to sensitive information
• Provides guidance and developmental assistance on administrative procedures
• Arranges meeting refreshments
• Facilitates and coordinates work and information flow using knowledge of the organization and its processes
• Maintains executive schedules, meetings, and appointments, and makes travel arrangements as needed.
• Supervises the activities of the Office Services Assistant.
• Manages multiple priorities with professionalism and creativity.